Scope of work

Scope of Services Provided by the Consultancy Firm

The Consultancy Firm will assess and determine the exact requirements for processes, technology, machinery, and equipment with the support of a team of specialized experts and professionals. This includes specialists in the following areas:

• Process Experts: Civil, Mechanical, Electrical, Electronics, Automation, and Instrumentation.

• Risk & Safety Assessment: FMEA, MP, EM, DCP, IFC.

• Energy & Safety Management: Energy conservation, Health & Safety (HS, OHS).

• Quality & Compliance: HACCP, HAZOP.

Procurement & Supplier Evaluation

The Consultancy Firm will invite competitive quotations from suppliers to ensure a fair and transparent selection process, allowing for an accurate apple-to-apple comparison. The firm will assist the evaluation committee in assessing offers from both technical and financial perspectives.

Environmental Impact Assessment & Design Considerations

The firm will oversee an environmental impact assessment to evaluate existing conditions and identify both direct and indirect potential environmental effects. It will also explore opportunities for environmental enhancements and propose sustainable design solutions to minimize negative impacts.

Master Planning & Space Management

The Consultancy Firm will determine space requirements for each component of the project, considering future capacity growth and operational efficiency. A Master Plan will be developed, incorporating spatial planning and utility layouts to optimize workflow.

Technical Documentation & Compliance

The firm will be responsible for preparing and coordinating key project documents, ensuring compliance with local and international standards:

• Business Concept Development

• Architectural & Structural Drawings (Detailed)

• Electrical & Mechanical Drawings (Detailed)

• Technical Specifications & Bill of Quantities (BOQ)

• List of Required Furniture & Equipment

• Design & Working Drawings

Before structural design begins, the firm will arrange for a site survey and soil testing to determine the bearing capacity of the land.

Tendering & Permitting

The firm will ensure all necessary documents are prepared for the tendering process and construction permits. It will also guide and monitor procurement planning in collaboration with executing and implementing agencies.

Packaging & Marketing Development

The Consultancy Firm will coordinate the design and development of packaging materials (primary, secondary, and tertiary), both flexible and rigid. Additionally, it will assist in artwork design and develop a 360-degree marketing strategy to enhance brand visibility.

Project Integration & Implementation

The Consultancy Firm will oversee and integrate all project activities to ensure seamless execution within approved budgets and timelines. This includes:

• Recruitment & Development: Identifying and selecting the project team based on regulatory requirements.

• Supervisory Staffing: Appointing key personnel for project execution.

• Installation & Construction Supervision: Overseeing fabrication, installation, and construction activities.

• Contractor Performance Monitoring: Ensuring that all outsourced activities meet quality and efficiency standards.

Construction Quality Control & Progress Monitoring

The Consultancy Firm will work closely with the client’s representatives to approve, reject, or document key project elements, including:

• Construction Equipment & Materials

• Concrete Testing Procedures & Results

• Structural & Finishing Works (Concrete, Steel, Mechanical, Electrical, and Utility Installations)

Strict adherence to the project timeline is critical. The firm will continuously monitor progress and promptly notify stakeholders of any deviations, recommending corrective measures to prevent delays.

Optional: Business Operations Support

With mutual agreement, the Consultancy Firm may take on operational management for six months to one year, covering:

• Marketing & Trade Management: Developing and executing strategic marketing plans.

• Supply Chain Setup: Establishing a fully integrated supply chain from suppliers to end customers.

• Human Resource Development: Recruiting and training staff at all levels, from operators to senior functional heads.

System & Process Setup

The firm will implement standardized systems to enhance operational efficiency, including:

• PDCA Cycle (Plan-Do-Check-Act)

• SLA (Service Level Agreements)

• KRA (Key Result Areas) & KPI (Key Performance Indicators)

• Protocols & SOPs (Standard Operating Procedures)

• Work Instructions, Reports, and Feedback Mechanisms

• Process Digitalization

By integrating these services, the Consultancy Firm will ensure a well-structured, efficient, and successful project execution from planning to completion.